Editing and Order Delivering an Invoice

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Editing and Order Delivering an Invoice

- The Invoice tab in the Orders module will contain Invoices from either electronic collection or manual invoices. Both types will need to be Order Delivered to update the Stock on Hand of your system.

- Electronic invoices should be the same as your paper invoice because this Invoice has been sent by your supplier. Occasionally, depending on the way each system rounds a product, the price may differ and mean that the invoices are out by a few cents, but this is expected behaviour.

- Manual invoices may differ in Costs and Quantities due to the deals the Rep may have added after placing the order. You can update any of the values on an Invoice, like Invoiced Quantity (which is the quantity the supplier sent), the List Cost or the Real Cost. The List Cost is the worst Buy Price for a product and has no relevance on any of your LOTS Reports, it is more of a reference field. Real Cost is what you paid for the product and should be updated if there has been any changes since you last purchased the item.

- When you update these fields, it will have a follow-on effect to the GST, Sub-total and even Retail fields.

- When a value is changed, a blue or green arrow will show if this has gone up or down in price. You can also run your mouse over the field and it will show what the value used to be.

- Once you are happy with all values, including any retail changes, click on Order Deliver. This is the final part of the order process and cannot be reversed.

- You will notice the corresponding order has now been removed from the Orders tab.